ROAJELF – Network of Young Female Leaders (ECOWAS Chapter) (“ROAJELF,” “we,” “our,” or “the Network”) is committed to safeguarding the privacy, confidentiality, and security of personal information collected through our website and institutional engagements.
This Privacy Policy outlines how we collect, use, store, and protect information in accordance with applicable data protection principles and regional best practices.
1. Scope of Policy
This Privacy Policy applies to:
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Visitors to the ROAJELF website
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Members and applicants
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Partners and institutional collaborators
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Event participants
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Individuals subscribing to publications or communications
By using this website, you consent to the practices described in this Policy.
2. Information We Collect
ROAJELF may collect the following categories of information:
a. Personal Information
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Full name
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Email address
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Telephone number
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Organizational affiliation
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Professional title
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Country of residence
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Application or membership information
b. Institutional Information
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Organization name
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Sector or institutional affiliation
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Partnership proposals or correspondence
c. Technical Information
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IP address
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Browser type
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Device information
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Website usage data (via cookies or analytics tools)
ROAJELF collects only information necessary to fulfill legitimate institutional purposes.
3. Purpose of Data Collection
Information collected may be used to:
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Process membership applications
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Facilitate event registration and participation
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Respond to inquiries and partnership requests
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Disseminate publications, newsletters, and policy updates
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Improve website functionality and user experience
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Maintain institutional records and reporting requirements
ROAJELF does not collect personal data for commercial sale or unrelated marketing purposes.
4. Legal Basis for Processing
ROAJELF processes personal information based on:
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Consent provided by the individual
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Legitimate institutional interest
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Contractual necessity (e.g., event participation)
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Compliance with applicable legal obligations
5. Data Sharing and Disclosure
ROAJELF does not sell, rent, or trade personal information.
Information may be shared only:
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With authorized institutional partners for specific programme purposes
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With service providers supporting website operations or event management
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Where required by law or regulatory authority
All third-party engagements are conducted under confidentiality and data protection standards.
6. Data Security
ROAJELF implements appropriate administrative, technical, and organizational measures to protect personal information against unauthorized access, disclosure, alteration, or destruction.
Access to personal data is restricted to authorized personnel and service providers who require it for legitimate institutional functions.
7. Data Retention
Personal information is retained only for as long as necessary to fulfill the purpose for which it was collected, comply with legal obligations, or support institutional record-keeping requirements.
When no longer required, data will be securely deleted or anonymized.
8. Cookies and Website Analytics
ROAJELF may use cookies or analytics tools to:
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Monitor website performance
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Improve user experience
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Understand site traffic patterns
Users may adjust browser settings to decline cookies where applicable.
9. Your Rights
Subject to applicable laws, individuals may:
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Request access to personal information
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Request correction of inaccurate data
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Request deletion of personal information
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Withdraw consent where processing is based on consent
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Object to certain forms of data processing
Requests may be submitted to the ROAJELF Secretariat using the contact information below.
10. International Data Transfers
As a regional network operating across ECOWAS Member States, data may be processed in multiple jurisdictions. ROAJELF ensures that such processing complies with applicable data protection standards and institutional safeguards.
11. External Links
The ROAJELF website may contain links to external websites. ROAJELF is not responsible for the privacy practices or content of third-party sites.
12. Updates to This Policy
ROAJELF may update this Privacy Policy periodically to reflect institutional, legal, or operational changes. The revised version will be published on this page with an updated effective date.
13. Contact Information
For privacy-related inquiries or requests, please contact:
ROAJELF Regional Secretariat
Email: secretariat@roajelf.org
ROAJELF remains committed to maintaining trust, transparency, and accountability in all institutional operations, including the responsible management of personal information.